Enhancing Operational Performance with Automated Cash Application

Finance executives, tasked with maximizing operational performance, are all too familiar with the challenges presented by modern accounts receivable automation. Because of the high costs and complexities associated with implementing software in the cash application process, executive teams frequently question whether investing in today’s advanced, automated options is worthwhile.

The answer is yes. By embracing a software system to assist in cash application, C-suite members can expect to see both short-term and long-term gains. Optimizing the Order to Cash system takes into account the daily, weekly and periodic payment process, ensuring efficiencies within accounts receivable and across the financial landscape, reducing the administrative costs associated.

Most of today’s Order to Cash software solutions are specifically designed to assist ap functions with automating certain processes such as cash matching, tracking and reporting, reducing manual data entry – which itself can account for up to 40% of costs. The enterprise should see immediate returns from smoother and faster AR cycles. Additionally, previously time-consuming processes like closing books, producing aged receivables reports, and managing disputes, are now taken over by the software so team members are freed to focus their time and energy on more value-driven activities.

The inherent portability of software not only streamlines the existing system, but is also easily integrated into virtually any existing financial software, eliminating costly system conversion and upkeep. Sites like Software Advice can provide invaluable information on cash application systems, helping finance executives compare features, pricing and integration options, allowing them to find the best fit for their particular operation.

Data captured by the software is immediately visible in financial dashboards, providing the Finance executive with a clear overview. Thanks to the meticulousness of the software, these dashboards provide a granular and detailed analysis, at any point in time, of outstanding invoices, delinquencies, payment terms, and total cash flow. Senior personnel can make informed decisions via automatic alerts and notifications, and find potential problems such as fraud, errors and delinquent accounts, before they become major issues.

The deployment of cash application software enables executives to more accurately predict cash flow, reducing the likelihood of financial disruptions of any kind that can delay or prevent payment. Furthermore, because end-customers are informed that their accounts are subject to automated processes, the system tends to hasten payments.

The implementation of cash application software provides the groundwork for a consistently reliable order to cash processing system, a powerful tool both for reducing the costs associated with administrative accounts payables and allowing firms to focus on higher-value activities. By investing in a next-level, automated Order to Cash system, finance executives can realize near instantaneous results in terms of improved operational performance.