Achieving Success With Strategic Sourcing Kpis

Strategic Sourcing Kpis

Strategic sourcing is procurement process that helps organizations make well-informed decisions about the sources and suppliers of their products, materials, or services. It combines data-driven analytics, cost management strategies, and supply-market intelligence to maximize value and reduce prices. Yet, in order to successfully implement strategic sourcing processes and make the most of the cost-saving benefits they offer, one must identify and track the Key Performance Indicators (KPIs) that can help organizations capture, analyze, and act on the data obtained from their strategic sourcing process.

One of the most popular solutions for achieving successful strategic sourcing KPIs is Source-to-Pay (S2P) software. This type of technology provides various services for real-time monitoring and analysis of data from the supply chain, enabling business to make well-informed decisions that can lead to significant cost-saving opportunities. With the help of S2P software, executives from the finance department can access valuable insights that can help them identify areas for improvement and help them develop the most economical and efficient sourcing methods.

Step by Step Guide

Step 1: Select the Appropriate S2P Software

Once an executive from the finance department has decided to pursue their strategic sourcing initiatives with the assistance of S2P software, the first step is to select the most appropriate software based on the needs of the business. Some of the key features to look for in such software are its ability to identify, monitor, and forecast cost trends, track and facilitate supplier negotiations, and customize the Softwares capacity to fit the companies budget, needs, and goals.

Step 2: Develop Tracking Framework

To gain accurate and reliable data from the strategic sourcing process, executives should ensure that an effective KPIs tracking framework is in place. This framework should be developed in such way that it can measure and analyze the performance of different strategic sourcing procedures during the entire procurement process. Examples of KPIs that should be included in such framework are rate of change, supplier performance metrics, procurement lead times, and cost avoidance.

Step 3: Create Real-Time Dashboards

With S2P software, executives can track and monitor their strategic sourcing KPIs in real-time with the use of custom dashboards. dashboard allows the user to view graphical representations of the KPIs, allowing the user to quickly identify, analyze, and act on trends and patterns of their strategic sourcing process.

Step 4: Take Action and Monitor Results

Once the strategic sourcing KPIs have been identified and tracked, the executive or finance department can devise an action plan to improve their performance. This may include renegotiating contracts, identifying new cost-saving opportunities, or seeking innovative solutions to drive down costs. The results of these actions should be monitored in real-time to determine their effectiveness.

Step 5: Analyze Sourcing Reports

The S2P software also enables executives to access valuable reports from their strategic sourcing initiatives. These reports can be used to compare the performance of different suppliers and ensure that business objectives are met. Reports can also be used to pinpoint new cost-savings opportunities and improve the effectiveness of the sourcing process.


As organizations continue to underline the importance of implementing successful and cost-effective sourcing strategies, Source-to-Pay software offers deeper insights into the KPIs that can help executives from the finance department identify areas for improvement and streamline their strategic sourcing process. From identifying KPIs to generating reports and taking action, S2P software provides the necessary tools to ensure the success of any organizations strategic sourcing efforts.