Fuelling a Fleet: What Are the Risks of Avoiding Software Solutions?

As operating costs rise, fleet managers understand the importance of optimizing fuel use. Thanks to advanced fleet solutions software, fleet executives now have the means to access data and determine opportunities for savings by utilizing discount fuel cards. When it comes to ensuring the optimal level of savings on fuel costs, not utilizing software carries a vast array of risks.

For trucking operations, finding the best fuel discount card is an essential part of fleet management. Yet, not all fuel cards offer the same features. Without the use of software, it is difficult to compare the different advantages of fuel cards and select the most cost-effective one. In some cases, without software, it can take months to research and evaluate the various fuel cards and decide which offers the best discount structure.

Without software, fuel card selection can be driven by current gas prices, resulting in a sacrifice of long-term savings. As prices go up and down, currently discounted fuel stations may not be the most cost-effective choice. Software provides advanced analytics capabilities that enable fleet executives to choose the best fuel discount card for their fleet over the long-term.

In addition, software can enable fleets to analyze spending and enable potential savings over time. Leveraging software-driven analytics to manage fuel purchases can reveal any areas of possible waste. For example, employees may be buying fuel or services at a premium price when the same goods could be purchased at a discounted rate. Fleet analysis software provides real-time visibility into fuel spending and identifies purchasing trends within the fleet.

By examining fuel purchases with software, fleets can also check for discrepancies between what was billed and what was used. Since fuel is a significant operating cost, any extra money spent on fuel is profit that could be directed towards other areas of the business. This can also curtail any fuel card or invoicing fraud.

Another benefit of utilizing software is the optimization of routes. By analyzing fuel purchases, fleet managers can easily determine which routes require fewer fuel stops, helping the fleet save on fuel charges. Additionally, correct route mapping can reduce transit time and boost operational efficiency.

Overall, not incorporating software tools into a fleet’s fuel purchasing process can be a costly risk. With the right software, fleets have the potential to save money in the long-term by identifying the optimal fuel discount card, managing costs, and reducing frequent stops for fuel. Fleet executives should understand the risks associated with avoiding software when it comes to fuelling a fleet and make every effort to take advantage of advanced analytics in order to drive long-term savings.