Getting the Most Out of a Source-to-Pay Solution

Procurement Supplier Management

The procurement supplier management process can be a major factor in the success of a company. Failing to have a top-notch system in place could mean increased costs, decreased efficiency, and a substandard process that may increase the risks of noncompliance. A Source-to-Pay (S2P) solution can reduce the complexity of the procurement supplier management process and can help simplify the process while still providing the necessary protections and cost savings that organizations need.

For any executive officer in the finance department, having a comprehensive S2P solution in place is the ideal way to ensure the procurement supplier management process is both efficient and effective. The implementation of an S2P solution requires careful consideration and preparation so that the best possible solution is chosen for the company and its employee Here is a step-by-step guide to ensure that the S2P solution is implemented successfully.

Step 1: Assess Current Processes ? The first step to implementing an S2P solution is to assess the current process and document its shortcomings. It is not enough to simply analyze what is already there?it is important to focus on the areas where process improvements could be made. Executives should create a list of priorities for the procurement supplier management process and consider what features and capabilities an S2P solution could provide to help address these priorities.

Step 2: Identify Requirements ? Once the current process and its shortcomings have been identified, it?s time to look at the requirements needed in order to effectively implement an S2P solution. Executives should consider what type of workflow they need, the level of visibility they are looking for, cost constraints, integration with other software applications, and the necessary levels of customerservice and support. Understanding the company?s requirements and the capabilities of available S2P solutions is essential to the selection process.

Step 3: Do the Research ? With the requirements understood, executives can begin their search for the ideal S2P solution. Executives should look for solutions that have a history of success with other organizations, a strong customerservice track record, and a deep understanding of the entire S2P process from start to finish. It?s also important to consider the scalability of the solution and the ability to add features or integrate additional systems in the future.

Step 4: Evaluate Vendors ? After narrowing down the options, the next step is to evaluate the different vendors to ensure the best fit for the organizations needs. Executives should review the vendor’s background and skillset, resources, customerservice and support, contract terms and pricing, and any additional offerings. It is also important to make sure that the vendor can provide the necessary training and support once the solution is implemented in order to ensure a successful, seamless transition.

Step 5: Implement the Solution ? Once the best S2P solution has been identified and the vendor has been accredited, it?s time to put the solution into action. The vendor should provide a thorough overview of the entire process and help to ensure that the team is properly trained and equipped to use the new system successfully. Executives should make sure that the vendor is kept up-to-date with any changes or updates in order to quickly facilitate the rollout of any new features or capability.

Step 6: Evaluate the Results ? One of the most important steps of the process is to evaluate the performance of the S2P solution once it is implemented. This can be done by gathering feedback from users, analyzing data and trends collected over time, and by simply observing the effectiveness and efficiency of the processes that the solution is being used to manage. Executives should look for process improvements, cost savings, and any areas where the vendor may need to provide additional support or training.

A Source-to-Pay solution that is implemented properly from the beginning can be the difference between an effective, efficient procurement supplier management process and a costly, time-consuming process that does not perform as expected. For any executive working in the finance department, having a short-term and long-term strategy for implementation and evaluation of an S2P solution is key to helping ensure success. With the right S2P solution, companies can save money, improve efficiency, and ensure compliance, ultimately increasing the overall success of their procurement supplier management process.