Guide to Improving Operational Performance through Accounts Payable Automation Software

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Finance Executives looking for an effective Softwaresolution to automate accounts payable (AP) transactions have a variety of options to choose from that are suited to their particular needs. This guide outlines the advantages of implementing automated AP software, as well as some key things to consider when selecting a Softwaresolution and methods for assessing performance once the system is in place.

Benefits of Automating Accounts Payable

The implementation of an AP automation software brings multiple direct and indirect benefits for any organization and its employee Automation of AP can save significant amounts of both time and money, as well as mitigating against the risk of costly human error. Automation of the AP process also helps to ensure that all transactions are carried out in a secure and thorough manner, facilitating greater compliance with any relevant regulations. It also allows for a greater level of visibility and control of AP payments, as well as superior scalability that promotes growth.

Suggested Steps for Finding and Implementing AP Software

When selecting a Softwaresolution to automate AP processes, there are several key elements to consider. These include the budget, the size of the organization and any particular needs the business may have regarding AP automation. It is also beneficial to thoroughly research the fintech or software provider, evaluating the features that are offered and exploring customer reviews to obtain an independent assessment. Finally, business should always benchmark any software against industry standards and review initial ROI estimates to determine overall value.

In terms of implementation, it is important to provide employeewith adequate training to ensure they are able to use the automated AP Softwaresuccessfully, as well as provide clear instructions on the expected workflow and data entry requirements. Depending on the system, a dedicated IT team may be required to manage the software. It may also be beneficial to consider further assistance from the software provider to ensure that the system is up and running without any problems.

Measuring Performance

Once the AP automation software has been successfully installed, business can review their performance at different levels. This could include: gauging the number of transactions that can be completed in a certain period of time, examining overall turnaround for payments, analysing how much was saved through the automation of invoices, and tracking any financial losses that were incurred due to human error prior to implementing the system. These metrics can help to further optimise the system and identify any areas where it can be improved in the future.


The implementation of an accounts payable automation software has the potential to bring multiple direct and indirect benefits to business, offering improved operational performance, higher levels of security and scalability, as well as allowing for greater visibility and control of payments. When selecting a Softwaresolution, business should be mindful of their specific needs, as well as thoroughly research any potential vendors. Additionally, a clear set of metrics should be established to measure performance and identify any areas for further improvement.