Optimizing Global Accounts Receivable With An Order To Cash Solution
GLOBAL ACCOUNTS RECEIVABLE SOFTWARE
In the new digital economy, global business needs to maximize efficiency in order to remain successful and competitive. While most companies have moved much of their operations online, one area that is still challenge is the effective management of global accounts receivable. As companies expand through mergers and acquisitions, global market entry, and currency conversions, their accounts receivable can quickly become complex and hard to manage. In order to address this challenge and streamline the Order To Cash (OTC) cycle, companies can utilize global Order To Cash software solution.
In this guide, we will provide step-by-step overview of how to efficiently use global Order To Cash software to optimize global accounts receivable. We will begin by outlining the objectives and scope of the solution, then move on to implementation, followed by best practices for its use.
Objectives Scope of the Solution
The most important objective of implementing global Order To Cash solution is to reduce time to cash and improve the visibility of accounts receivable across disparate companies and geographies. Other immediate objectives include reducing generation costs, increasing automation, and reducing manual intervention.
The scope of the global Order To Cash solution should include robust technology platform that incorporates complex global processes to accommodate mergers and acquisitions, multiple currencies, and differing tax and regulatory requirements. it ishould also be equipped to generate custom invoices, send collections notices, record disputes and track receivable balances.
Implementation
Once the objectives, scope and capabilities of the solution have been identified, the implementation process should begin. During this process, it is important that the system is connected to the existing enterprise resource planning (ERP) system, third-party systems, and other corporate data sources, including credit information and customer master data.
The implementation should also involve creating templates for collecting data, setting up rules for validations and standard calculations, as well as creating custom reports and notifications. During this stage, it is critical to ensure that the solution is tailored to the companies specific accounting protocols and processes.
Best Practices
For optimal efficiency, there are several best practices that should be implemented. These include:
? Automation: Tailor the solution to automate labor-intensive and repetitive tasks such as collections and payments, to improve accuracy and the overall efficiency of the process.
? Invoice Validation: Ensure that each invoice or billing document is properly validated and accounted for.
? Comprehensive Visibility: Utilize the platform’s reporting capabilities to take advantage of the increased visibility of accounts receivable and ensure that no customer invoices are lost or forgotten.
? Comprehensive Recordkeeping: Leverage the software’s ability to store pertinent customer records, such as payment terms, credit limits, exchange rates and payment trends, allowing any customer inquiries to be quickly answered.
? Auditing: Make use of the system’s audit and compliance features to ensure that the process meets applicable corporate governance and regulatory requirements.
Conclusion
Global Order To Cash software solutions can be significant benefit to any organization, whether start-up or large multinational corporation. By prioritizing automation and comprehensive visibility, companies are able to streamline the Order To Cash process, reduce time to cash and increase profits. This guide has provided step-by-step overview for utilizing the capabilities of these solutions and highlighted the best practices for their effective use.
