Optimizing Procure To Pay Data Analytics Through The Use Of Managed Services


For the executive in the finance department interested in optimizing procure to pay (P2P) data analytics, managed services are often the best choice. Utilizing the services of managed services provider (MSP) offers multiple benefits, from comprehensive data analysis to cost savings. Through managed services solution, executive finance leaders can ensure that their P2P analytics are up to date, efficient and accurate.

This article explores the different aspects of managed services, such as its purpose and benefits, and outlines step-by-step guide to help executives take advantage of this technology. By leveraging the expertise of an MSP, executives can effectively obtain cutting-edge analytics while effectively managing their P2P budgets.

What is Managed Services?

First, it is important to note that managed services are form of technology that is used to outsource IT operations. It is essentially service-based model, whereby the MSP manages and maintains IT operations such as data analytics. The goal of this model is to keep the most critical and important aspects of the IT infrastructure running efficiently and effectively, while also allowing companies to save money and enhance their data analysis capabilities.

When company opts to outsource their IT operations as managed service, they no longer have to hire and train IT professionals. Instead, they transfer the responsibility of running their IT infrastructure to an external MSP that is equipped with the necessary expertise and personnel. This effectively streamlines the process of obtaining cutting-edge analytics while cutting costs in the process.

Benefits of Managed Services

MSPs provide companies with range of benefits to effectively handle their P2P data analytics. Here are some of the top advantages:

Cost-Effective: By relying on third-party MSP, companies do not have to invest in buying and maintaining the necessary equipment. Furthermore, managed services provide scalability, allowing companies to quickly upgrade or downgrade processes as needed.

Advanced Technologies: Managed services providers are likely to be equipped with the latest technologies that can provide cutting-edge analytics and process optimization. This is especially important when it comes to producing high-quality analytics from procure to pay data.

High-level Expertise: MSPs provide IT professionals with the experience and expertise necessary to maintain companies most complex devices, services and systems. This ensures that all aspects of the IT infrastructure are running optimally and free of errors.

Guaranteed Support: Managed services providers are expected to provide guaranteed and reliable support. This ensures that all potential issues with the IT infrastructure are quickly addressed and resolved.

Real-time Monitoring: In addition to providing maintenance and support, MSPs can proactively monitor data to quickly identify any potential security issues or risks.

Step-by-Step Guide to Using Managed Service Providers For Procur to Pay Data Analytics

Now that the basic principles of managed services are clear, below is step-by-step guide to setting up and using an MSP for procure to pay (P2P) data analytics:

1. Develop an Analysis Strategy: The first step is to develop an analysis strategy, this involves clearly outlining specific objectives, tasks and processes that need to be achieved. This will also give the MSP an overall idea of what is required to run the IT infrastructure.

2. Search for Relevant Providers: Once the strategy is defined, the next step is to search for MSPs who are familiar and experienced with the required tasks. Make sure to obtain multiple quotes by conducting interviews or reviewing the credentials of various providers.

3. Negotiate the Contract: After selecting the desired provider, it is important to go over the contract and negotiate any terms that do not appear to be advantageous.

4. Test and Deploy: Once all the terms of the contract have been settled, the next step is to deploy the system and test to ensure that it is running correctly and efficiently. This can also include running simulations or trial runs to monitor the performance of the system and ensure that nothing is amiss.

5. Build Contingency Plan: In order to safeguard the IT infrastructure, it is important to build contingency plan. This will include having backup and recovery plan in case of any issues or malfunctions.

6. Monitor the System and System Performance: After the system has been deployed, the MSP should run routine maintenance and monitoring processes to ensure that the system is running efficiently and any problems are quickly identified and resolved.

7. Analyze the Results: Finally, the MSP can analyze the data collected by the IT infrastructure and provide reports on the performance and effectiveness of the system.


Managed services have proven to be an effective way for company executives to efficiently obtain high-quality analytics from procure to pay data. By leveraging the expertise of an MSP, executive finance leaders can rely on up-to-date analytics, efficient processing and cost savings. This step-by-step guide will help executives identify and benefit from the advantages of managed services solution for P2P data analytics.