Optimizing Your Accounts Receivable Process: A Step-By-Step Guide


As CFOs of organizations increasingly rely on sophisticated technology solutions to aid their financial and accounting processes, companies must be aware of the technology solutions available to them and how they can be best utilized to improve their order to cash process. This guide will provide comprehensive overview of order to cash solutions, with particular focus on the accounts receivable process, and will provide step-by-step instructions for properly setting up solution to facilitate account receivables processing and optimization.

Introduction In order to ensure financial success, organizations must have an efficient and effective order to cash process in place. Well-executed order to cash processes require clear, concise accounts receivable information, which can be difficult to collect and process without the proper financial software solutions. This guide provides an overview of solutions available that can help streamline and modernize the accounts receivable process, and provides step-by-step instructions on how to optimize the process in the most effective way.

What is an Order to Cash Solution? An order to cash solution is comprehensive financial suite of software technology solutions designed to optimize the order to cash processes of businesses. It provides organizations with system of integrated applications that can help automate and streamline financial processes, such as accounts receivable/payable, billing, collections, and reporting. Additionally, it can provide complete view of customer profiles and provide automated customer notifications and payment terms.

Order to Cash Solution Benefits An order to cash solution helps organizations of all sizes gain vital operational efficiencies in their accounts receivable process. Benefits of the solutions include:

? Automating and streamlining manual processes for accounts receivable, billing, and collections Customizing payment terms for customers based on unique customer preferences Enhancing customer relations by collecting and providing real-time payment information Automatically sending customer notifications and payment reminders Integrating with existing accounting systems and providing detailed financial reporting

Step-by-Step Guide to Setting Up an Accounts Receivable Solution Once company has identified an order to cash solution that best suits their particular needs, the following guide provides step-by-step process for setting up the system:

Step 1: Input customer preferences The first step in setting up new accounts receivable solution is to input customer preferences into the system. This includes tasks such as:

? Verifying customer contact information Setting customer payment terms Establishing payment methods Setting payment reminders Identifying customer payment schedules

Step 2: Configure tracking systems Once customer preferences have been established, the order to cash solution should be configured to track invoices and sales data. This can be done by:

? Creating and assigning invoice numbers Adding customer sales data to each invoice Setting up customer accounting codes Linking customer accounts to each invoice Tracking customer payments Setting up automated payment alerts

Step 3: Connect to existing systems The final step in setting up an accounts receivable solution is to integrate it with existing accounting programs and systems. This step involves linking customer data and contact information to existing accounting systems, and establishing the ability to generate financial reports.

Conclusion The accounts receivable process is critical component of the overall order to cash process, and can be further optimized with the utilization of comprehensive financial suite. This guide provides detailed step-by-step instructions on how to set up an accounts receivable solution and ensure that it is fully integrated with existing systems to ensure efficient and effective accounts receivable processing.