Source-to-Pay: a Comprehensive Guide to Acquiring Stock

The complexity of a business often depends on the collective ability of its teams to source and manage supplies, materials, and services needed to support the everyday operations. For today’s enterprises, this includes having access to a reliable source-to-pay system that can handle all operations.

Source-to-pay (S2P) solutions are built to automate and digitize a company’s procurement process, from determining suppliers to executing contracts to delivering invoices. With an S2P solution, businesses can save time, remove manual processes, and gain better insight into the entire supply chain. In an age of uncertainty and risk, organizations now more than ever need the financial agility, visibility, and efficiency from an effective S2P system.

This guide will provide an overview of the source-to-pay process and give executives a better understanding of every step involved in acquiring stock. It also provides a glimpse into the ways that S2P solutions can increase efficiency, reduce costs, and make a business more agile.

1. Evaluation ? Before commencing the source-to-pay process, organizations must analyze what the specific needs are and the objectives of the purchasing exercise. This assessment can include a variety of aspects such as budget, timelines, goals, and desired results.

2. Request Design ? After identification of their needs and objectives, businesses must develop a comprehensive ask specifying the exact requirements like quantity, specification, and supplier.

3. Supplier Selection ? It is essential to select suppliers that properly meet the entire criteria based on financials, service capabilities, and sustainability. Supplier selection is an important step to successful completion of the source-to-pay process.

4. Price Negotiations ? During the purchasing process, negotiations may be necessary in order to reach the best deal and price. Price negotiations are a normal part of the source-to-pay process and should be taken into consideration.

5. Confirmation and Order Placement ? Upon completion of negotiations and selection of each supplier, orders must be placed. This will typically depend on the supplier?s agreement, including payment terms and delivery instruction.

6. Payment ? Upon confirmation of order placement, an organization needs to be prepared to make payments to suppliers. This can occur with automated solutions that eliminate errors and guarantee on-time payments.

7. Supplier Performance Management ? Post-payment it is important to monitor supplier performance and analyze any areas that may be opportunities for improvement.


Source-to-pay systems provide organizations with the ability to streamline procurements that would otherwise have been performed by manual processes. This helps businesses save time and money in the long run and gain more visibility. From evaluating requirements to supplier performance management, the source-to-pay process encompasses a variety of processes and functions that must be managed carefully. Executives must be aware of and understand each step in order to be successful.