The Risk Of Non-Software Cash APplication System


Cash application systems are essential for ensuring efficient collection and reconciliation of company payments. While manual cash application processes can still offer organizations some success, the manual processes are highly inefficient and cost-ineffective in the long-run. Such processes also open up businesses to unnecessary risks due to lack of accuracy and audit trails. As result, it is increasingly apparent that an automated order to cash (O2C) software solution is the optimal path to take.

Without software system, companies struggle to ensure money is applied to the right accounts and provide an accurate representation of their accounts receivable. When applying payments manually, the risk of duplicate or missed payments increases significantly. When attempting to locate payments, manual processes can be very time-consuming and any mistakes could potentially result in customer?s credit being misappropriated. Furthermore, manual processes often result in increased workloads, which can create resentment amongst employees, leading to high turnover and expensive new hires.

In contrast, automated solutions offer greater speed, accuracy and flexibility that businesses need in order to maintain competitive edge. Automated O2C solutions provide financial organizations with sophisticated tools and systems for cash application that automate the process of locating, linking, and reconciling customer payments. That drastically decreases data entry and paper-trail errors. Additionally, automated solutions are designed to save time, resources, and money, making the company more profitable. Automated solutions also eliminate the risk of misapplying payments by providing detailed audit trails that document payment entry activities and the processing of errors or discrepancies.

Organizations have the option of using cloud-based or on-premise solutions to fit the needs of the particular company. By implementing cloud-based solution, companies can easily adapt to changing market forces in order to make their payments as timely as possible. Cloud solutions also reduce the burden on IT departments, saving on costs and time, while providing organizations flexibility to work with their existing investments. Conversely, on-premise solutions allow companies to have greater control over their software and data. The selection of either option should then be driven by the companies specific requirements.

In conclusion, companies must evaluate the risks associated with manual processes and seriously consider the implementation of an automated cash application solution. Automated solutions offer an array of advantages for organizations that include efficient and cost-effective ways of managing customer payments. This can also help improve customer relationships as businesses are better able to properly handle customer payments. The decision to go with cloud-based or on-premise solution should be based on individual company needs and preferences. When properly implemented, automated solutions for cash application can prove to be powerful business tool crucial for the long-term success of any organization.