Understanding Procure To Pay APplications: Your Guide To Order To Cash Software


When executive decision makers in the finance department explore procure to pay applications, there is one key question they must ask themselves: will this software integrate with my current order to cash software? Mitigating the risk of technical disruption is paramount for those facing expense and budget issues. By incorporating SaaS solution for procure to pay applications, the organization is able to streamline their procurement process and add to their bottom-line.

Whether your organization is in the early stages of research or well along in transitioning to new system, this guide is designed to assist executive decision makers in exploring the features and advantages of procure to pay applications. To fully leverage advantages offered by the software, it is important to contemplate the capabilities and decide which ones are most beneficial to the organization.

Comprehension of the Total Cost of Ownership

Before exploring the wide range of options available in procure to pay applications, executive decision makers should be aware of the true cost of ownership contained within the software. It is not enough to just consider the one-off set up fee and/or production fee, rather the complexity and depth of what will be offered should be considered. It is also necessary to factor in the costs associated with training personnel and ensuring the software properly integrates with existing platforms.

Examining Benefits

One of the major benefits of the software is the automated and streamlined processes. Filling out forms, verifying information, and conducting corrections have been known to cause significant amount of delays in the procurement process. Utilization of the system allows for single point of entry and the automation of manual practices. This accelerates the process from start to finish.

Additionally, the procure to pay solutions offers visibility into spending. With users able to view results in real-time, the optimization of budget allocations for cost savings is improved. The implementation of strategic budgeting and decision-making is made easier with streamlined system to keep track of transactions. Understandably, this will give executives more insight into how their department is operating.

Functionality Specifications

In any purchase-to-pay application, executives need to prioritize the functionality of the system. Some specifications should be considered are the reporting capabilities on invoice processing, delivered items, incoming payments and aging payable balances. Also, the system should offer the ability to enter and track purchase orders, finding vendors and suppliers, and managing invoicing. In addition, one should ensure that the system offers e-sources, such as electronic payment providers.

Finally, the application should be able to manage the complete lifecycle of procurements and enable collaboration between stakeholders including the vendor or supplier. These features are necessary for executive decision makers to have full access and transparency into their complete order to cash system.


When looking for the perfect solution for procure to pay applications, executive decision makers must consider the capabilities and features available in the system, in order to make the most educated and informed decision. Delving into the cost of ownership, the benefits of process automation, and analyzing the specifications are all paramount to making the best choice. With the assistance of procure to pay applications, organizations can expect measurable increases in efficiency and cost reductions. Understanding this subject is the first step to having comprehensive order to cash system and process.

This article should help executive decision makers understand the offering of procure to pay applications and the advantages associated with using such software. It is important to do the necessary research and weigh the pros and cons before making final decision. After all, SaaS solutions are beneficial only if they meet the needs of the organization.