Unmitigated Risk Of Forgoing Software To Automate Accounts Payable


Analyzing the outlook of any finance department requires an appreciation of both the operational risks involved as well as realistic assessment of the associated liquid capital on hand. In an effort to control costs, automate numerous systems, and bring efficiency to the accounts payable process, many companies are finding value in adopting software system for automation. The decision of whether or not to forgo implementing software for automated accounts, however, can result in multiple unmitigated risks including reducing visibility, preventing the ability to monitor supplier performance, and negatively affecting cost savings.

Gone Unseen: Loss of Visibility

When an organization chooses to operate without software to automate accounts payable, it can hamper the ability to comprehend the overall financial health and well-being of the business. Without automated technology in place, the status of individual invoices and approvals is likely to go unseen or undocumented. In such scenario, any invoice discrepancies can become difficult to trace or locate, should the organization ever require clarification. This can mean straining to locate back-up supplier documentation in order to provide evidence of transactions, task that will take far greater man-power, energy, and time.

Undermined Robustness: Monitoring Suppliers

The procedure of operating without software for automated accounts can also be detrimental to supplier monitoring due to the lack of reporting options. Without software solution in place, companies may find it difficult to monitor the performance of individual suppliers, thus affecting compliance and procurement. Additionally, such practice can make it challenging to comprehend exactly how money is being spent on any given billing cycle, hampering an organizations ability to make data-driven decisions. software solution can allow company to gain insight into appropriate discount terms, ordering cycles, and successful supplier management by implementing comprehensive reporting tools.

Diminished Savings: Cost-Efficiency

Not having software system in place to automate accounts can also reduce potential savings. With manual accounts, payment cycles will take longer to complete since they require more processing time, leading to higher operational costs. Such practice can also increase the likelihood of non-compliant transactions and heighten the risk of encountering fraud simply due to the lack of any digital trace, only further increasing expenditures in the long-run. Furthermore, companies utilize software as an efficient source to manage any vendor payment or invoice data, thus eliminating manual labor costs, reducing the manpower and resources that are needed to maintain accounts payable operations.

All in all, manually controlling any accounts payable process can be costly, inefficient, and labor-intensive for organizations to maintain. As digital solutions become more cost-effective and the competitive landscape moves to integrate technology, companies might stand to lose out in terms of visibility, supplier monitoring, and cost efficiency if they choose to not deploy any software system to automate account procedures. Finance executives seeking to bring precision and efficiency to the accounts payable department should thus consider the significant and unmitigated risks of resisting software implementation.