Using a Solution for Procure-to-Pay Trends in Managed Services

Business owners, especially those in the C-Suite, strive to optimize their operational practices. From controlling costs to increasing profits, focusing on the little parts of managing operations can have dramatic impacts on organizational success. To this end, procure-to-pay trends and managed services offer an avenue for streamlining an organization. Below is a guide to using a solution for procure-to-pay trends in managed services.

Step 1: Establish Accountability

Allocate resources towards managing procure-to-pay processes. Depending on the size of the organization, different approaches to accountability may occur. For example, if a business is small, one individual may be responsible for procurement and accounts payable practices. Alternatively, larger entities may need to set up multiple departments to focus on procure-to-pay operations.

Step 2: Examine Staff Qualifications

For larger firms, evaluate the qualifications of staff members. Administrators should understand the expectations for procure-to-pay operations such as understanding the company?s payment terms, applicable laws, and disclosure requirements for potential vendors.

Step 3: Analyze Past Practices

Perform a review of previous purchasing methods. This includes considering the reasons different vendors have been used, the length of payment terms, and the amounts allocated. Further, investigate the process of vendor selection, including which decision makers had the authority to choose suppliers and how long it took to approve vendors? invoices.

Step 4: Identify Areas for Improvement

Determine which processes require updating or improving. This can entail reassessing staff qualifications and the payment terms established by the organization. Enhancements may also include upgrading the invoice approval process to reduce latency or improving the system of choosing vendors.

Step 5: Seek out Managed Services

Choose a managed services provider that meets the specific needs of the organization. Such providers typically manage data and automate procure-to-pay processes. Examples of services offered include linking accounts to a centralized system and initiating payments electronically. Ensure the provider is compliant with local laws and regulations.

Step 6: Implement Solutions

Train employees on how to use the new technology and procedures for purchasing. Choose a vendor qualified to support the new procure-to-pay solution. Additionally, implement best practices such as establishing pre-defined payment terms with vendors, using designated payment centers to speed up operations, and creating monitoring systems to ensure accuracy and protect against fraud.

Step 7: Review Practices

Periodically examine procure-to-pay operations. Analyzing invoice information can give insight into areas of improvement and better ways of managing data. Further, surveying vendors and employees can offer additional strategies to optimize operations.

Ultimately, utilizing a solution for procure-to-pay trends in managed services is an efficient way to host an organization?s procurement and payment practices. Taking the time to assess the qualifications of staff members, review past practices, identify areas for improvement, and choose a managed services provider are all essential steps to streamlining processes and optimizing operations.