Order To Cash Software: A Step-By-Step Guide For Accounts Receivable Payment


For streamlined accounts receivable process, implementing an order to cash solution is smart decision for any finance department. In this step-by-step guide, we will analyse why such software is beneficial, namely for its ability to accelerate payment processing times and handle transactions more efficiently. From setting up the software to taking advantage of its key features, this guide explains the full process and all its benefits.

Benefits of Order to Cash Software

Often referred to as an OTC, an order to cash software is advantageous for its ability to streamline payments, automate past-due balance collection, detect and prevent fraud, reduce labour expenses, and monitor and measure activity. it isimplifies accounting by providing customers with an ?all-in-one? invoice paying solution that integrates with other software solutions like CRMs (Customer Relationship Management software) and ERPs (Enterprise Resource Planning software) and banking or payment processing platforms. This helps the finance department to reduce their workload and track invoicing with powerful analytics. Order to Cash solutions also make it easy to reconcile payments since they automate the payment lifecycle.

Using an Order to Cash Solution

The first step to using an Order to Cash software is to set it up. This typically involves downloading the software and configuring the settings to suit the companies business objectives. To get the most from the software, it is important to understand what data needs to be stored and what information needs to be pulled from other systems. Generally, the software will require an Excel spreadsheet or database record of data to be uploaded.

Once the Order to Cash software has been set up, the second step is to get customers on board. It is important to inform customers that the company is implementing new process and give them awareness of the additional benefits. This will enable them to easily receive invoices digitally and enter their payment details online.

The next step is to create invoices in the software and integrate it with the companies accounting software or any third-party payment system. This enables the finance department to ensure the invoices are correctly accounted for and charges are accurately processed. It also makes it easy to reconcile payments and match them to invoices.

The next step is to process payments. Generally, the company will be required to set up an automated payment system in the Order to Cash software, and the software will in turn facilitate automatic payments when the customer initiates or requests payment. The software will match and confirm payment to the corresponding invoices on timely basis and record the payment history.

Finally, the company can take advantage of the software?s reporting capabilities. Automated reporting within the software gives the finance department meaningful insights into the payment process and enables them to track invoicing, gain greater visibility over customer payment patterns, and identify potential discrepancies or issues that could affect their cash flow.


Order to Cash solutions are powerful tool for businesses to efficiently manage accounts receivable payments. The software automates the payment process, streamlines payments and gives the finance department greater visibility and control. This step-by-step guide explains the setup process, how it can be integrated with other systems, and how to benefit from its reporting capabilities. With powerful control and automation of the payment process, an order to cash software is great asset for any business.