Software Automation Risk: Mitigating Risks Of Not Using Order To Cash Automation Software


Order to cash automation software can be critical asset for companies seeking to maximize their revenue, reduce costs, and increase the efficiency of their accounts receivable and collections processes. By providing granular visibility into financial performance and data, and streamlining processing, automation software enables companies to focus on their core business objectives with greater effectiveness and efficiency. Despite these potential advantages, using software for automated accounts receivable can also carry certain risks if executed incorrectly or not implemented at all. Complementing the cost-savings and features offered by automation software, this article explores the risk of not automating accounts receivable processes, and how it can be mitigated.

One of the primary risks associated with not using accounting software to automate order to cash processes is cyber insecurity. While leveraging automation software and investing in security measures can appear expensive, the costs associated pale in comparison to the costs of an attack or data breach. Loopholes of traditional manual accounts receivable processing, such as employee error resulting in unwarranted access or human oversight, can create easy openings for malicious activity. Inadequate financial systems then become further challenged when the pressures of global pandemic are added to the equation. Automation technology can provide the necessary security barrier to protect against malicious cyberattacks, while streamlining processes and increasing the efficiency of accounts receivable operations.

An additional risk related to not exploiting automation software is inefficiency and slowed processing speed. By leveraging automation software, companies can improve operational efficiency, reduce redundant steps, and avoid costly errors resulting from manual processes. The overall aim is to streamline invoice processing and accelerate the speed at which customers are billed, while minimizing the cost of collections efforts. Automating the order to cash process can have an overall positive effect on revenue, working capital performance, cash flow, and customer relationships.

Other risks of not utilizing automation software for accounts receivable include vendor departures and financial data errors. Vendor departures or lack of proper onboarding can cause gaps in the processing and collections of invoices, with the potential for resulting cash flow issues. Automating the onboarding process with audit controls ensures that staffing changes and vendor relations will not have an impact on the billing process. Additionally, automating data entry eliminates the chance for errors during input, as manual data entry can be time-consuming and costly task.

Integrating automation software into accounts receivable processes can help alleviate many of the risks associated with relying solely on manual processes. This can include investments in the latest cloud technologies, which provide the necessary data protection and allow companies to manage their accounts receivable remotely and securely. Additionally, automation software can equip finance teams with the ability to track performance and measure the costs associated with invoice processing and collections efforts.

Using software for automation in accounts receivable processes can provide businesses with competitive advantage, mitigating the risk of not automating. The security and data accuracy associated with automated processes can ensure that companies can safely and reliably manage their financial data and manage accounts receivable efficiently. Companies looking for reliable automation software solution should consider the advantages it can bring and gain confidence in the knowledge their processes are protected from the risks associated with manual account receivable processing.