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Analyzing Order to Cash Solutions with Automated Cash Application: C-suite Perspective

Organizational growth and viability depends upon fully optimized accounts receivable process (AR). This can be frustrating and time consuming an expensive endeavor if done manually. However, with automated cash application, achieving optimal AR realization has never been so easy. With such technology integrated into larger order to cash software, there are myriad opportunities to reach full efficiency within an organizations cash collections and overall financial management.

At the core of automated cash application, organizations must set up customer web portal to securely process customer payments through bank transfer or card payment. Once the customer plugs in their payments, the payment method is then applied to the corresponding invoice, creating increased visibility for cash flow prediction.

With automated cash application, organizations can reduce the amount of time associated with manual efforts, allowing them to effectively narrow down cases related to failed deductions, forgotten payments, as well as misallocations. Automated cash application is also able to reduce overall labor costs associated with manual processing by performing the application process for all transactions rapidly.

To begin walking through the step-by-step process of payment application from customer web portal, the first step is to gain access to the appropriate application settings. This provides the baseline to ensure payments are correctly allocated to invoices, and settings should be often updated as business needs change. After gaining access to the necessary payment application settings, organizations should configure payment triggers. This helps to ensure that payments which meet the set parameters and settings are correctly applied with the automation process.

Once all payment settings are configured, organizations can move on to the integration process. During this step, organizations must plug in the system to the customer’s payment portal. This integration should include their methods of payment in order to properly credit the accounts of customers. Once all connections are made, organizations should monitor the automated payments to ensure currency, invoice numbers, and customer data are valid. This step is especially important to prevent from fraudulent, unconfirmed, and duplicate payments from being processed within the system.

Organizations should also consider ways to further optimize the cash application process to maximize the efficiency of payment application. Setting up payment protocols and utilizing multi-tier authentication are just some of the methods used to ensure system accuracy and prevent malicious activities. Additionally, with organizations also incorporating data analytics into their automated cash application, they can glean additional insights into trends and behavior, resulting in richer and fuller view of payment performance.

Overall, automated cash application has proven to be an invaluable addition to an accounts receivable process allowing for streamlined processes, improved efficiency, and reduced labor costs associated with manual efforts. By incorporating an automated cash application into their order to cash solution, organizations can easily optimize their processes, resulting in improved cash flow visibility and better accounts receivable realization.